I love Gmail I'm gonna go over ten tips that I personally use to be more
productive in Gmail in fact I use Gmail for all my email at this point and I
like it that much I'll tell you how I route all my email over to Gmail as well
it's not too hard it takes a little setup and I'm actually gonna go over ten
I'm Doug Cunnington I'm the founder of niche site project I talk about Amazon
affiliate sites and internet marketing productivity that's what this is about
today is productivity and I'm a project manager as well so have a look around at
the channel if you like what you see please subscribe so let's get over to my
gmail tips right now tip number one is you could place periods throughout your
email address it doesn't matter Google treats those email addresses the
same so a quick example so you can see this by the way this tip has been around
this tactic has been around for a while I reference this blog post from 2008 but
basically when you take a look at Doug dot see at gmail.com or the dot o UGC at
gmail.com those are equivalent right Google Gmail doesn't care so why would
you want to do this sometimes you say subscribe to an email newsletter or
something and it doesn't register for some reason and what you can do is type
in your address differently you'll still get the email but it won't sort of
triggers over on the email service provider so it's just a way to divide
things up number two in the similar way is you can add a plus sign at the end of
your email account so you know the example they give here is hiking fan at
gmail.com and you could send the email address to hiking fan Plus friends at
gmail.com and what that does is allows you to sign up for like a newsletter and
if you start getting more emails from the specific email account that you've
listed with the plus appended on the end you know that they sold your email to
some other company doesn't it the main reason though for me it's a great way to
sort your emails so you can label sir the emails maybe you could file all your
newsletter or internet marketing related emails to a specific label and then keep
them out of your inbox it's a nice way to filter messages and then apply a
label to them in a simple way tip number three is keyboard shortcuts
so whatever app you're using if you're spending a lot of time in it you should
definitely check out keyboard shortcuts so all you have to do when you're in the
app is click question mark so boom you have all these keyboard shortcuts for
Gmail some of them are kind of advanced and if you learn your way around you
don't have to touch the mouse really you could just do all sorts of cool stuff
and never leave the keyboard so highly recommend this but if you I mean you can
even use a keyboard shortcut to add BCC recipients and stuff like that super
advanced and most of the apps out there have some sort of keyboard shortcut like
key like this so highly encourage you to check it out just try and learn like one
per week or something if you're gonna start adding those in you can really
speed things up the next three are all using boomerang so boomerang is an
extension for Gmail it has a freemium model so you can test it out and get
some decent functionality even without paying for anything once you do pay for
it you get you know full functionality it's relatively cheap I think under $10
per month but super cool so three tips around that number one is you can make
an email like come back to your inbox so for example I can you know check out one
of these emails here and let's say I want to have it come back sometime in
the future I could just click boomerang and return the conversation to the inbox
I can select if nobody responds yes or no or in a certain amount of time so two
hours four hours two days four days a week two months or you could pick
whatever time you want and why is this valuable so a lot of times we want to
clear out our inbox it's really cool if we don't have to like make an
or remember or write it down somewhere that we need to take an action based on
whether someone responds or someone doesn't respond also this is not like
sending automated emails or anything like that this merely places this email
back at the top of my inbox so I can look at it again it's super cool because
you could work through your inbox and say you know remind me about this in
four days and if nobody responds I know I could follow up with a person super
powerful really really cool thing you could do number five another boomerang
feature is you could delay sending so let's say I want to reply back to this
email and I want to send it later so I could send this later by however many
hours I want to so in two hours and four hours and a few days or whatever or a
specific time so why is that effective well a lot of times I'll sit down to
answer emails and if I start answering emails I might start getting replies
back and if I'm working through your say 20 emails in my inbox and I start
getting a reply back or several of them let's say 50% I'm gonna reply back maybe
if there's a few people on the email maybe I get a few messages back for one
email all of a sudden I have 30 emails to answer instead of just 20 and it
feels bad it hurts when you're not making progress and you know the mail
and your climbing is getting taller as you're trying to climb it it's
frustrating so what you can do instead to buy yourself some time you could
potentially send these later so if I'm replying to the email for example I
could say send it in two hours and I know in two hours I'm going to be not
working I'm starting my weekend and I could go on with my day so if you delay
everything by a couple hours you can send those out buy yourself some time
and you know you're not gonna have like an endless inbox again that's
frustrating so number six is pausing your inbox so this is a new feature that
boomerang came out with and it's a pause button right here
so basically you can stop receiving emails and you could turn on an
autoresponder if you want you can have delivery exceptions which you have to
upgrade to a pro or premium plan but basically it will not accept any new
emails it'll just put them sort of like on the server but they won't show up in
your inbox until later and when you unpause it but if you want to have
exceptions maybe you know if you want to get your boss's emails you can make sure
it comes through or any high priority stuff or you can bring messages into the
inbox on a schedule so that's a similar thing that you can set up and like
Outlook back in my corporate days I used Outlook and basically you're able to you
know pull the messages at a schedule and that is effective too but this pause
feature is really nice to use number seven is very similar to the last one
it's using Gmail offline so this of course could be effective if you are
flying or you're traveling you don't have an internet connection for some
reason or it's also pretty cool if you you know you have to download a Chrome
extension here but basically you're able to work offline and you can say do some
work without the distraction of actually being connected to the internet which
sounds funny to say but you know to the point I made before when you start
answering back emails when you start sending emails you'll start receiving
emails and that can be distracting so if you are working offline you can get work
done without being distracted again super you know effective if you are
traveling or you don't have an internet connection you could also use it as a
Productivity hack to just be able to get work done without getting distracted
number eight is reply all so you're able to you know make some settings changes
in the you know the general section here there's a few settings this is kind of
how I have things set up just in general a lot of things are by default but one
thing I like to have is reply all some people may find that dangerous but I
don't have a huge number of people that I have to reply to on a regular basis so
a lot of times you know emails are sent out with
multiple people in the to line everyone needs to be informed now of course it
can get you into trouble and I remember friends at work had this
issue they would hit reply all or they would accidentally hit reply all and
then they intended for a message to go to one individual but it went to
everybody in my line of work now it's not a huge deal but it's nice to have
that done by default so I have that checked number nine is a little bit more
of a Productivity thing on my end but basically the send and archive so the
send and archive button allows you to send your reply and then it gets it out
of your inbox so we can take a look at it here this is the send and archive
button here versus the regular send button and again just quick call back
this is the keyboard shortcut so it's the Apple the command button and enter
and that'll send it so you don't have to click the send button you can just type
your message click Apple button and enter and you're good to go
but the send an archive it saves you a little bit of a step so not a huge thing
but it's nice when you're working through an inbox you can just click this
and then when you go back to your inbox after you were applied to a bunch of
messages it's you know it's it's already archived if you don't have to worry
about it and number ten as I mentioned I route all my emails over to Gmail it's
just easier for me so I have my own email accounts on various hosting
accounts and like I said for me it's just easier to have everything all
together so you know here's documentation on how to check emails
from other accounts essentially you have to put in your account information into
Gmail and Gmail will act as an email client now why would we want to do that
it seems like extra work when you can just you know use a different email
client well for me I'd rather just use everything in Gmail and I really like
the you know the search capability and I guess just overall how well Gmail works
it took me a little while to get used to the labeling system versus folders but
now that I am used to it I really like labels in fact if you're interested let
me know when they come if you want to see how I you know manage
projects and stuff using labels and use labels as a workflow so I can kind of go
into an example on that I actually use that for customer support and being able
to work with with team members so you know we don't miss anything there's just
simple labels very straightforward the point is in Gmail I feel like I have
just a greater capability to you know search for emails have everything in one
repository so I literally have all my other accounts going to you know Gmail
in some fashion now I do have multiple Gmail accounts so there are different
areas in which I have you know different projects going to so again from a
Productivity standpoint I do have different sort of silos of email
accounts but for me it works in the last tip bonus tip number 11 if you don't
have the mobile Gmail app check it out so I used to use the regular mail app on
my iPhone's and it was fine but I can't remember it just it wasn't working
exactly how I wanted and I was just having a little trouble with Gmail so I
actually downloaded the Gmail app and they have this cool thing here where you
know I could just show you on here or there a little sample but if you get
asked a question or someone is inquiring something in an email Gmail the mobile
app will give you three options for a smart reply so if we if we sort of zoom
in here you can see it's pretty good and I'll say that I've used it quite a bit
so about 50% of the time like one of the options that I would use is in there now
I may have to add a couple details or a couple other notes but it's pretty darn
good most of the time so if you are big into Gmail definitely check out the
Gmail app I find it works way better than the regular Mail app on my iPhone I
assume if you have an Android device you already have the Gmail app on there and
you're probably using and you probably love it so anyway these are my tips let
me know in the comments below if you are using any of the
tips and even more important let me know if you have any tips for using Gmail
last thing or just if you're interested in seeing how I use labels to manage
projects and work through you know problems with my team and stuff let me
know in the comments below and I can go through you know quick example on that
stuff thanks again and if you're still watching it means you probably liked it
so hit the like button please subscribe if you're not and if you found it
helpful gonna share it with some friends it'll
be awesome thanks
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