Productivity is hard sometimes - Live with Doug #Best Education Page #Online Earning

hey what's up cutting tenir for niche

site project today I'm going to talk

about productivity this is a live stream

of course but if you're watching it

later thanks for joining up if you have

questions or comments and you're not

watching a live feel free to leave a

comment hopefully the sound and all that

stuff is gonna be working for us and

yeah hopefully we'll have a few folks in

here too so I'm gonna try to pull up the

chat and welcome folks

so I mean productivity is a tough topic

everyone wants to be more productive and

get more things done in less time and

it's really hard even if you have you

know like systems in place and you know

all the best plans and intentions and

stuff things happen and like your plans

don't always like I guess happened the

way you expect them to so you know maybe

we'll get into more details in a second

hopefully I'll give you like something

useful as well and not just complaining

about productivity but the thing is like

you know I'm a project manager I have

you know schedules and plans and I try

and systemize things but even with all

that productivity is really hard

it's difficult to you know sit down and

focus when there are so many

distractions you know either with with

our phones or like email messages

popping up and you know I had like in my

day job right my old day job in

consulting I had hundreds of actually

was probably about a hundred a hundred

emails plus or minus 20 that I would get

each day it was crazy now a lot of those

eventually I started to ignore the ones

that were noise and just didn't even

consider them so maybe you end up with

like 20 emails that you really have to

answer back but the corporate gig you

got a lot of emails you have to filter

through it figure out which ones are

important some you have to reply back to

right away

you don't and even like working online

I'm finding myself like in the email

trap so there are a few like things that

I use to make it easier but that is like

one of the number-one distractions

things that keep me from accomplishing

what I need to accomplish so I see we

got a few people in the house here so

let's see if the chats working yeah

Jeff's on what's up Pavel and Adrian as

well Leo Leo I owe you an email so you

know to the point of emails and

productivity sometimes I just ignore

emails because I need to get some stuff

done knowing that I like the priority

level of certain emails so Leah that is

why you haven't heard from me in like

six days Karl what's up good to have you

on I saw you asked a bunch of questions

on various videos another area in which

I had like ignore and I batch it so that

is probably the lesson that we'll get

out of this and I'll mention a couple

things that I do so social media I am

terrible at I enjoy the sort of

endorphin hit in like the notification

and they're like scrolling through my

facebook feed and all that stuff like I

enjoy all that right and I don't even

try to resist all that much honestly I

I'll wake up right so I have a couple

videos I need to refresh this but I have

a couple videos where I talk about like

you know waking up early morning

routines because that's a popular topic

but you know what I usually do like wake

up like drink a little water and then I

start checking my email on my phone look

at other stuff that all this stuff that

you're not supposed to do

guess what I'd do it so I tried the

routines tried waking up early but it

turns out I like to sleep I do I will

wake up like early-ish for a person that

doesn't have to like go to his job or

sit in traffic or anything like that

but I mean the thing is I do a lot of

stuff that you're not supposed to and

it's okay it's okay because sometimes

you know you just want a distraction

there

really important part is that you like

work on something that is important so

there's a lot of other topics to unpack

in that in fact in the next few weeks

I'll probably be publishing some blog

posts I've neglected you know the

writing portion so I'm going to publish

some blog posts over the next couple

weeks on this productivity topic by the

way so in a couple comments out there

fermion is out there as well jeff says

you hire people for everything and

that's how you get things done and Karl

your questions are all good man I just

need to get to him so I'll tell you

about a few things that I I do and I'll

tell you how I get through some of this

so by the way I do so many things wrong

so if you do those things it's also okay

it's really about like dedicating time

to like I said I'm I'm gonna publish

some blog post and to write you know 500

or a thousand words like I have to like

turn the notifications off on my phone

the most effective way to deal with the

emails is to just shut the tap I shut

the tab and sometimes it takes a day to

get back and it used to feel like much

other questions or anything like just

curious if you're still interested in

the coaching and then I could reply back

like that so that is super helpful

because you know I can reply back hit

boomerang and then it takes it out of my

inbox and then it automatically takes

care of itself

additionally you can delay sending the

emails so for example this has gotten me

in trouble before if someone asks like a

question or whatever and via email I

send them a reply they may email me back

right away so let's imagine I've backed

my emails I'm going to answer you know

35 emails and I'm just going through and

every time I send out an email a person

replies back to me

so as I'm like working through the queue

it never goes away it just keeps coming

it's terrible so that would happen at

work a lot by the way back in my day job

so the benefit of sending a delayed

email is that you're you know your

response the response that you may

receive will be later so you could

actually like send it feel like you're

getting something done and then you can

you know get the response later

additionally and I'll just mention this

back in the day when I had that day job

I would like I don't know there was some

it was consulting right so everyone's

trying to like one-up the peer your

peers and stuff like that so I would get

like emails back and like one or I would

get emails like one in the morning I'm

like meaningless I'm like why are

these people working on this stuff like

1:00 in the morning

this is ridiculous they're sending it

out to like us the management team like

just ridiculous and I was like you know

what this there's this functionality is

an Outlook it's called delay delivery so

I would then like like leave like finish

up work and whatever time I was

finishing up four o'clock or something

like that

four-hour work week right so I was

finishing up early because I was like

I've like accomplished this however

perception right you gotta you gotta

have your ass

the see FaceTime and all that stuff so I

would schedule email emails to go out

later and then every now and then my

buddy and I would schedule and email to

go out like super late I mean I go to

bed pretty like 10 o'clock

so I'd schedule an email to go out with

these these other people were sending

them out at like 12:30 or something so I

got in on the fun there and yeah it was

it was kind of funny cuz my friend knew

that I didn't actually stay up and send

email that late so people are saying

thanks for answering the question by the

way people use Outlook and Gmail Gmail

for the day job inside business Gmail

free and paid cool cool and then let's

see people are talking about boomerang

the cool thing the boomerang just added

is I think it's like pausing the inbox

so you can like stop checking emails so

you could reply back but you won't

receive new ones and then it I mean it's

effectively like doing what I was

talking about but just closing the tab

and ignoring it but they have just pause

your email which is a nice nice new

feature so it's pretty cool I like it I

mean I think the functionality I mean

it's generally like fairly basic when

you consider like you know Outlook was

doing this for years and that sort of

thing but yeah it's a cool addition and

I think it's like 10 bucks a month or

something like that so definitely worth

it for me they have a free version to

where you can do like 20 boomerangs or

some it's a nice freemium model so you

can test it out check how you like it

yeah so actually more people use outlook

than I expected and fermium says I use

shift for having multiple Gmail accounts

open in a desktop application

interesting I may check that out

although you know what I mean I guess

whatever I'm doing them using Chrome and

I'll have like multiple email accounts

open if I need it so Adrienne is saying

the way I find to be productive is to

put my whiteboard the tasks to be done

for the next day and not get distracted

when I

happens yep good that's a nice one and I

have a couple like like I said I've been

doing some more productivity stuff and

I'll explain why probably a little bit

more in the next few days but doing more

productivity stuff I mean it's something

that I've always been interested in

anyway but yeah it's very interesting

the struggles that we go through so

everybody wants to get a little bit more

done do a little bit I guess just more

interesting stuff Tim mentions

consulting is the worst that's what I do

yeah yeah it sure is Tim insurance I

mean I had like my brother-in-law he's

at one of the big firms I have some like

really close friends that are still

doing consulting and yeah I just seems

terrible I couldn't I couldn't imagine

it like now with my bad attitude of

entrepreneurship I wouldn't work well at

all I actually I would probably just

laugh a lot and what's going on so

Matthew says I'm doing somehow reach get

backlinks you're getting replies and

interest but no links yet ok so general

question should I wait a week to follow

up you don't want to pester them you're

getting replies interest yeah wait wait

like a few days you know you could be

more aggressive than you think you

should be but yeah you don't want to

piss them off because that'll never work

Branden from China what's up good to

have you on and Rovin says true Adrian

if you go to sleep without planning what

to do the next day you won't be

productive yeah that I mean that's one

of the best things you can do is know

what you're gonna work on know your

goals like your mindset will be right

probably sleep a little easier that's

probably why those mornings when I wake

up at like 4 or 5 o'clock in the morning

like I wake up and I'm like oh man what

like my brain is just working

immediately so let's see we'll go

through some other questions here hey

Doug something I'd like your opinion on

as you've never had a Corp

job like you you're working for yourself

you find yourself never being switched

off I always thought that working for

someone else would sucks suck but you

have friends that worked 40 hours a week

then go home enjoy the free time do I

ever think about going back to a regular

job so the answer to that is no

definitely not

the the longer answer is it is difficult

like turning it off right so like I

actually struggle with it a lot because

I enjoy a good portion of what I do some

of it is like not as like clearly ROI

positive like on the weekends like if I

reply back to a bunch of emails where

people are just asking me like some

questions like on the surface right it's

not like a productive activity and

replying to emails like on a one-on-one

basis but I'm bigging the garyvee right

now just checked out this book

askgaryvee from the library library

people you know they have so many books

there and you don't have to buy them you

can just repeat them so go to your

library support your libraries the thing

is I have a hard time shutting it off as

well so we're playing through those

emails on the weekend like it doesn't

feel like productive especially when I

finish I'm like oh man like that was a

lot of time that I just spent but if I

can help people there's like an ROI like

it's good right like good karma is good

so I have to keep that in mind in this a

lot of what Gary Vee talks about once I

peeled back all the bravado from his

message I kind of liked him but so the

point is it's hard to switch off I

struggle with it too if you like what

you're working on like it's gonna be a

real struggle but when I I'm gonna

attempt to shut off a lot I'm travelling

back to Atlanta for like a couple weeks

I haven't been back that's where I'm

from by the way I'm in Montana it's

snowed like two inches so far this

morning

so I don't think I'm going anywhere this

afternoon but like I'm gonna attempt to

not work much right and it's all on me

in a matter of like planning ahead like

some things like I'm gonna go on again a

hike an overnight trip with my dad in

which there are like there's not even

electricity where we're going so like

I'll be unplugged at least for like 48

hours like pretty solid like no cell

phones work up there either so like I'm

I'm gonna be pretty off the grid at that

point but there's other portions where I

really need to like protect my time I'm

gonna have like some support for my

students and stuff like that but that'll

be like specific pockets of time where I

could like schedule it and I know what

I'm getting into so I struggle with it

too as far as like like working for

myself versus working for a corporation

like at this point in time I'm like I'm

enjoying the Entrepreneurship so much I

couldn't imagine going back and having

someone like tell me what to do

especially when the corporate

environment that I was in like they

wouldn't really understand they wouldn't

really understand me or where I'm coming

from at this point in fact a lot of them

would probably just like laugh at what

I'm doing but I'm making like twice as

much money as them that the money is

everything right the money actually

doesn't matter much but to them the

money matters a lie and they probably

feel like they have like bigger span of

control and have a bigger impact but I

mean if you're out there you know

helping say a big telecom company like

some or say I won't mention any

companies or specific products a telecom

company sell more like mobile

smartphones for a new launch or whatever

like that's not really that fulfilling

like I don't care if they have like a

hundred people on their team or whatever

like trust me I'm doing something that I

enjoy more so anyway I can go on on in

on that area for for a while so

generally no

on the regular job at least now I

wouldn't like close the door on it

forever right there's probably some like

companies and smaller companies where

like they would appreciate like my point

of view and my skill set so I wouldn't

close the door forever but like right

now I can't imagine it Tim mentions the

one thing loved the book I own that one

the basic premise as Tim mentioned is

pick the number one thing you need to

accomplish to move the needle to make

your life better or easier and don't

stop until it's done yeah and when done

pick your next one thing so that's

really really awesome and that's great

advice just overall the my still my

biggest struggle is like I'm trying to

pick two or three things and I'm trying

to like limit like the more I limit what

I'm working on the better I feel and the

more I get done but it's so hard to do

because like there's so many

opportunities we feel like we're gonna

miss out when in reality right we'll

probably have time to do like whatever

we could do a series of things but like

we can't do them all at once

you're better off like working five

years on one thing or ten years and then

you can move on to the other thing like

depending on how old you are like you

probably have time to do it okay and

then Jeff says any other good

productivity reading recommendations

yeah essentialism I have that one as

well and then a couple there's probably

a couple others in there too but I off

the top of my head there's one called

oh I have this one right here actually

the power of habit is good and then

smarter faster better both by Charles

Duhigg really good books really

well-written I liked his writing style

and the way he pulls together the

information so those two books along

with like the one thing and essentialism

gets you pretty far there's a handful of

other ones like deep work comes to mind

also but maybe that's actually

something I could cover for like one of

the videos next week just like sort of

the book shelf of books where like I

read them probably from the library like

the the e-book from the library and I

liked them so much that I just bought

the book so ok Rovin says a simple pen

and paper is what I use me too I

actually just shot a video where I like

go through I just I have like all these

writing utensils of various like markers

and pens and notebooks so I am

definitely pen and paper for first

drafts in that sort of thing

Oh JP is on JP I actually bought a few

books with the gift card that you sent

me much appreciated really really cool

thing so when you're working on a

website like you mentioned earlier in

Sprint's how do I track the work and

keep deadlines Microsoft Project no

Gantt charts no usually so the

interesting thing is even though I have

the project management background since

I don't have to set like arbitrary

deadlines for stuff like I haven't been

doing it so for website stuff so the way

I have my writers working is I'm like

hey I'm flexible I'm gonna give you a

cue of stuff that you could work on and

I'm not gonna micromanage you like at

this point I've already gone through the

trial gigs like I know that they could

like do their job so I give them a cue

and then they submit it and then it goes

into the content machine is we'll call

it where you know they know what to

write they write it they get it to me I

get it to the content manager they draft

it in WordPress and then at some point

in time I batch it and then I'll go and

publish or schedule things out for like

the next several days or weeks or

whatever doesn't matter so that said I

have like a set of work and then I'll

just go through it and I mean it's

actually like bad project management but

because I don't have the constraints to

answer to anyone doesn't it doesn't

matter so

there's no actual impacts yeah however

for things where there are deadlines say

like my course that I mean that is the

best motivator in the world right so

when I you schedule the course when you

when you have to do so much preparation

ahead of time like that is what I do so

I actually I have like all this useful

stuff laying around today in this

particular case I have a calendar like

so like a paper calendar and then I

scheduled it out there's actually a

video when I was filling this baby out

but um yeah so I just like you know this

is Thursdays these are webinars I was

out of the office at a conference for

those days I had you know the launch

marked out here specific emails to go

out and all that so you know this was

helpful I also use Trello sort of like

as a checklist and that's candy that's

candy from Halloween laying on the bed

behind me a little stash for myself so

just threw it on the bed but the I use

Trello occasionally just like for the

checklist like I have a template

checklist for all the stuff that I have

to do in a launch but yeah I mean at

this point I'm using like different

calendar things and you know before I

had that like desk calendar the paper

one I was like using just you know

Google Calendar I created a calendar and

I would like mark stuff or I would add

like events that were happening so you

know in Google Calendar you can just

like turn off and on different calendars

and overlay see whatever you want right

there so it was you know for that stuff

I usually just sort of take it week by

week plan out as far as I have to back

things in like for example I'm going to

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