HOW TO USE ZOOM - How to Host/Attend a Meeting [for Beginners] #Best Education Page #Online Earning

hey everybody welcome back to the

channel in this video I will show you

everything you need to know about

attending or hosting a meeting using

zoom and so zoom is a software that tons

of businesses and schools are using

around the world and it's become

extremely popular in the recent months

so zoom is great for video conferences

it's great for webinars for calls for

meetings or even for chats and so there

really are quite a few options with zoom

which is why so many people are using it

there is a free version or you can

upgrade that and start having some more

extensive capabilities with audience

eyes and things like that and I'll talk

about that later on in the video but

like I said in this video I will show

you step by step everything you need to

know from setting up your account to

hosting a meeting to joining a meeting

and how to optimize everything within a

meeting to make sure that certain

participants are muted or not muted to

make sure that video is working and make

sure that no matter what you're using

this for everything goes as smoothly as

you need it to so right off the bat the

first thing we want to do is go to zoom

dot u.s. and if you just go to google

and type in zoom this will be the first

thing that pops up anyway so going here

the zoom us should look something like

this it may look a little bit different

I'll put a link down in the description

so you guys can get here as well and you

want to click on the sign up it's free

right there and we're going to create

our account and so you can first put in

your work email address which I do

recommend or if this is a personal

account you could sign in with Google or

with Facebook just as easily and so all

of these are very simple I'm going to

sign in with Google right now just

things are a little easier that way and

we're going to use my San Trail media

email there and we're going to create an

account it pulls your image from Google

right now it's not quite doing that but

it will eventually it should be doing

that so you have a better picture right

there now you can always go up to your

account and change that just very

quickly I'll show you guys you can go up

and click on that you can change your ID

right there you can change make sure the

information is correct because you know

when people are in meetings they may see

this icon right there so make sure it's

a professional and you know a good photo

that you actually want to use now just

taking a quick tour of what zoom is all

about here so when you sign in you can

go back and click on the zoom at any

point and it'll bring you in to

basically telling you about zoom we're

not going to do that really what we need

up here is these three things here so

there's my

count as I showed you just a minute ago

and this is gonna be all of your

settings where you can see your profile

there you can see meetings that you have

the upcoming meetings previous meetings

you were in you can go and find some

recordings here so your recordings would

be down there and I'll show you in this

video how you can record a meeting

it'll be saved right here then you can

go to webinars and of course settings

down there and then there's

administration and stuff down there if

you're the admin so a couple options

here pretty straightforward if you're

trying to do basic things like find

different meetings but let's say we are

looking to host a meeting so how do we

host a meeting the first thing we want

to do go up here - right here host a

meeting

you could also schedule meeting but

we're going to host it assuming right

now you want to have a meeting so we'll

go they give you three options and you

can change these later on so you can

turn your video on or off but we'll just

say do we want to host a video or a

meeting with video on video off or just

only screen sharing so like I said

regardless of which one you choose you

pretty much can get by so we're gonna

say with video on right now and it's

going to have us download zoom so it

says download and run zoom if it doesn't

download down there as it as it clearly

did right here you should click here and

it'll download again

so we're going to click on that it is

going to quickly install on on our

laptop or desktop or whatever we are

using here and that is where we're going

to be running everything so to be clear

zoom you can manage your account on the

website right here but when you're

actually in a meeting it will be

software on your laptop there is also a

mobile app you can get and I can show

you guys that later on the video it's

pretty straightforward and it should be

very similar to this though so that'll

just be a very brief coverage of that so

you'll see that it will pop up then

right here we have it and we can sign in

right here and it already met it

automatically signs in because we were

just signed in when we downloaded it and

you can see I am right there so we have

some options we can automatically join

with computer audio or we can you know

test speaker microphone right there so

I'm going to join with computer audio

right now and now you guys can see me

this is a webcam and I do have some

recommendations when you're in a meeting

maybe don't have such a large microphone

here I typically would just use the one

that's on my laptop and secondly when

you're in a meeting if you want to have

video calls like this I do recommend

having good lighting behind your laptop

right there if you look here it's not

the best lighting so it's a little bit

grainy and if you want to have that

really good image you you don't

necessarily need a better camera really

what you need is just better lighting so

what now we're in a meeting here so we

have some options so right up there we

can go for some information they're not

that exciting but it just tells us like

what our user name is stuff like that it

gives us a little green lock there

that's good then as we go across the

bottom we have we can mute ourselves

right here so I just muted myself you

can press alt a as you see right there

to unmute and we can unmute right there

as you see a little option here there

are some different things for selecting

a microphone so right now it is actually

using this microphone here so that's

good if you want to use an external

microphone I typically just use like I

said the one on my laptop we can go down

and select a different speaker so right

now it's playing through the microphone

to my headphones I have my headphones

plugged into my microphone but again

sometimes your laptop speaker works just

as well if you have multiple people on

in a meeting in the same room they

should be wearing headsets otherwise you

will have feedback and that screeching

sound make sure you don't get that then

as we go down here you can go down and

stop video this is what I said before if

you start a meeting that is a video

meeting and you think you know what I

don't actually want my camera on you can

stop the video right there and it just

says your name so we can go audio only

now then we can go over and invite some

different participants so we can go and

you can invite them by Gmail Yahoo Mail

default email that's very easy or more

likely what I would recommend for most

people is to go down to copy the URL

right here and then this will send to

somebody or we can go and copy the

invitation right there and so if we copy

the invitation let's paste that just to

see what it looks like so if we go into

here the invitation will look like that

so it gives them a meeting ID and the

password so if we just copy this meeting

ID that's how somebody could join a

meeting right now so they have the

password and the meeting ID let's save

that over on the side here and see what

else we can do so like I said you could

copy your own email to somebody copy the

invitation and email to somebody you can

do these three things and that's what

we're doing for right now so then

actually keep going across here then

I'll show you how you can join a meeting

in a second so you can manage

participants here and this is when you

have multiple people you can see who has

their camera like right now the red icon

there means that my camera is turned off

and then the microphone clearly shows

on so we can mute myself or I can meet

other participants as the host right

here and we can also mute all we can

unmute all and you have some other

options as well so for example you can

mute participants on entry so when

somebody just so when somebody just

signs in they're muted by default and

then they can unmute themselves that way

people aren't accidentally unmuted they

have to consciously unmute themselves

and you don't have any kind of

background sound especially if you start

having like a thousand people or

something like that and so actually that

reminds me something I forgot to mention

earlier is that some of the great things

about zoom is that you can have up to

1000 participants or 10,000 viewers so

that's great if you're running you know

if you're a professor in a college or

something like that you could easily

present to a large audience or if you're

looking for a very large meeting you

could very well do that with zoom as

well and the free version is good for up

to four participants and has a 40 minute

time limit from my understanding I

believe some of the higher paid versions

have like a 24 minute time limit or 24

hour time limit so 24 hours I really

hope your meetings are not more than 24

hours so let's turn the video back on

here and we'll continue share screen is

another option right here we can click

the up icon and so you can set some

different things so only one

participation share maybe multiple

people can share and again in a meeting

as you have more people in this you'll

see that it would be like little blocks

for each individual person I wouldn't be

filling up the entire screen unless I

was the only one with my camera on so if

we click share screen we do have quite a

few options here so first we can share

just this screen and because my laptop

is plugged into a second monitor back

here I do have screen number two so

that's great if you're trying to use one

screen and present a different one

that's a very easy way to just drag

certain things onto the screen you're

trying to show and then manage other

stuff on the other screen is something

that I've done in meetings in the past

and I definitely do find it a very

powerful tool then we have whiteboard

right here I'll show you that in just

one second we can show individual apps

that are open on my laptop so right now

I have like Chrome is open right now I

have OBS that's I'm recording this of

course I have like a text editor right

there and I can share just one window

from just that application and I think

that's a great way to you know if you

have a lot of tabs open and all you

really care about is one thing it's

great that you could share

only that one item then we can go over

and there are some advanced things here

so you can short share just a portion of

your screen typically I don't really do

that I have two monitors so that's a

better way of doing that for me we could

you know just share only the audio from

your computer you could share only the

content from a second camera or you can

actually go and share certain files with

people if you're looking to do that so

let's go back to basic down here we do

have some other options of sharing your

computer sound so if you're playing a

video on your computer make sure you

check that and you could optimize it if

you're looking to do that now let's go

and check out the whiteboard here and

share this and you'll see we should have

a whiteboard pops up here and the

whiteboard then so I'm up in the corner

and let's just say I have like a little

pen right here that is like a laptop pen

so it's great that you can like draw all

over this and if you're trying to teach

you could use maybe a tablet this would

be great for that and across the top we

have you can select so you can go and

select certain things and move things

around we have text we can draw so we

have some options with drawing right

there and you can of course stamps are

not that exciting spotlight eraser you

can change the format of your pen right

there and these are all things that are

obviously great if you're trying to be

if you're a teacher and you're trying to

communicate ideas to a classroom you can

you know draw some things and also in

like an engineering meeting is something

that I've been using this in where it is

useful if you're trying to explain

something it's really kind of hard to

articulate with words and with your

hands sometimes it's best just to draw

like a free body diagram and communicate

like that so that other people in your

meeting know so we're gonna X out of

these tools right here and then we're

going to X out of this as well and it

brings us right back into what we were

so no longer are we sharing that then we

also have chat over on the bottom there

you can go to chat here and there are

some options you can do an entire group

chat right here with everybody or you

can chat with only individual people

it's also a great way to share a file as

you can see right there sharing a file

or you have some other options right

there like I said so you can chat with

you can decide who is able to chat so

you can say that anybody is allowed to

chat with only you so if you're a

presenter it might be good to have hosts

only so anybody can talk to you and if

they have a question you can answer

their question right away and that way

it's not a big distraction for maybe a

lot of students for example so those are

options there besides that we also have

reactions here we can record I didn't

mean to skip that so recording right

there like I said before if you're

recording your

webinar or whatever you're trying to do

you can then you know download save or

save this video at the end and then

upload it to whatever video sharing

platform you want and then that way

people who miss this meeting can then go

and go back and see actually what was in

the meeting or otherwise in your

presentation so we can pause it we can

stop the recording right there and then

we can also go into reactions and you

have two options there you can clap or

you can give it a thumbs up and it'll

just kind of show up in the top corner

next to my picture right up at the top

there so let's turn off the video now

and that is pretty much how you would be

hosting a meeting right here so when

you're done you can end the meeting for

either yourself by leaving the meeting

and that way people can stay in the

meeting and can keep talking or maybe

just keep discussing whatever they're

doing or you can end the meeting for

everybody it kicks everyone else out off

and then that is the end of it and right

there it's converting meeting meeting

records so that is the recording that we

got so let's say you downloaded zoom and

you have zoom right here and instead of

hosting a meeting like I showed you

before you want to join a meeting so

you'd click join right there and then it

asks you for the meeting ID or the

personal link name so you can find the

individual person so right there is a

meeting that a different me hosted in

the past so all you need to set a little

code right there you can join the

meeting and you can say turn off my

video do not connect to my audio right

away and then you'll join the meeting of

course that meeting is not going right

now but that's how you gonna join a

meeting so it's very easy to do and

you'll see that the app right here is

also very straightforward it not that

different from what we saw on the

website where we had you know different

options up at the top but we can chow

right here so if you have messages with

different people kind of similar to what

we saw at Skype you can also see your

meetings right here you can schedule

different meetings you can copy

invitations and share them with other

people maybe by direct message over in

the chat area right there

or you could just obviously send it to

them send the invitation to them and so

pretty much that is what you'll be doing

when you're using zoom it's a very

powerful tool that I it's free at first

and you can upgrade to different levels

if you would like it's something that I

think is very powerful I've been using

it and I definitely recommend it to

other schools or businesses or

organizations that are looking to

communicate especially I mean I'm

recording this right now in quarantine

so if you're watching this in quarantine

as well I hope everything's going well

for you I hope you're safe and I hope

you are able to continue being

productive using this tool so as always

guys thank you all for watching I'll see

you next time

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