Imagine there is a bank that credits your account each morning with $86,400.
It carries over no balance from day to day.
Every evening it deletes whatever part of the balance you failed to use during the day.
What would you do?
Draw out every cent, of course!
Each of us has such a bank.
Its name is TIME.
Every morning, it credits you with 86,400 seconds.
Every night it writes off, as lost, whatever of this you have failed to invest to good
purpose.
It carries over no balance.
It allows no overdraft.
Each day it opens a new account for you.
Each night it burns the remains of the day.
If you fail to use the day's deposits, the loss is yours.
There is no going back.
There is no drawing against the "tomorrow".
Therefore there is not enough time or too much time.
Time management is decided by us and nobody else.
It is never the case of us not having time to do things, but the case of whether we want
to do it.
tips that will help you to do everything you wish to do.
The first tip is eat that frog!
The Eat that Frog concept, created by author Brian Tracy, is all about doing your most
important task first each day.
Mark Twain once said that if the first thing you do each morning is to eat a live frog,
you can go through the day with the satisfaction of knowing that that is probably the worse
things that is going to happen to you all day long.
Your “frog” is your biggest, most important task, the one you are most likely to procrastinate
on if you don’t do something about it.
The idea behind it is that each morning if you complete a task that you will most likely
procrastinate on, you go about your day knowing you’ve done it and the rest of your day
will be easy in comparison.
For example, let’s say you have to do laundry, grocery shopping and prepare a report on the
same day, and you know that you hate doing laundry.
Then, the way to prioritize your to do list is to start doing the task that you will most
likely procrastinate on.
In this case, it would recommend that you do your laundry first before you do anything
else.
Once you have gotten the dreadful task out of the way, going grocery shopping and preparing
a report don’t look that bad in comparison and you will feel more empowerment.
Suppose you are a salesman.
Making sales calls is one of the most important things you can do to close deals, but it’s
also one of the hardest, because you need to “disturb” the person on the other side,
and you’ll need to hear 20 NOs for every YES you get.
It would be natural for you, therefore, to postpone dealing with the sales calls for
as long as possible.
The problem with this approach is that on many days you would postpone it so much that
you would end up not making the calls at all.
The reason behind this approach is the first thing in the morning your mind is clear, the
office is quiet, and you haven’t gotten pulled into six different directions–yet.
It’s your one opportunity to prioritize the thing that matters to you most, before
your phone starts ringing and email inbox starts dinging.
By knocking out something important on your to-do list before anything else, you get both
momentum and a sense of accomplishment before 10AM.
Getting things done is a habit, and if you start every day by accomplishing something
important, you’ll get more done than 90% of the people in the office.
Whatever your frog is, ensure you have all the equipment ready the night before so there’s
minimum fuss the next day.
Let’s say, for instance, your frog as a sales manager is to make 50 calls — have
your list of the clients ready.
Make sure the list is properly filled with the contact details and the previous remarks.
The less things you have to worry about when you wake up, the more likely you are to actually
getting to it.
Tip number 2 is Eisenhower Matrix In order to know your frog - your most important
task, you must use the Eisenhower Matrix.
According to matrix any task could be judged on 2 factors - how important the task is and
to what extent the task is urgent.
Give highest priority to the tasks that are both urgent and important.
The tasks that are important but not urgent, delegate.
The tasks that are important but not urgent - put them on the calender and do later.
The tasks that are neither urgent nor important - skip them.
This will save time.
This Matrix was introduced by Dwight Eisenhower, the 34th President of the United States.
Dwight had to make tough decisions continuously about which of the many tasks he should focus
on each day.
This finally led him to invent the world-famous Eisenhower principle, which today helps us
prioritize by urgency and importance.
Tip number 3 is Practice Creative Procrastination One of the very worst uses of time is to do
something very well that need not to be done at all.
You can’t do everything in a single productive day.
Learn how to deliberately put off those tasks that are of low value so that you have enough
time to do the few things that really count.
Innovators and creative professionals use procrastination to their benefit more often
than everyone else.
When you have to do something that important.
Then create a don’t do list where you can write down the things that you know sabotage
your productivity to remind yourself not to do them.
For example if you are a sales manager and you need to make 50 calls in the morning,
then make a list of things you shouldn't be doing like, checking mails, being on facebook,
watching videos and so on.
After making those calls, put a tick in front of the tasks you successfully did not do.
Tip number 4 is the Pomodoro Technique The Pomodoro Technique is a time management
philosophy that aims to provide the you with maximum focus and creative freshness, thereby
allowing them to complete projects faster with less mental fatigue.
The process is simple.
For every project throughout the day, you budget your time into short increments and
take breaks periodically.
You work for 25 minutes, then take break for five minutes.
Each 25-minute work period is called a “pomodoro”, named after the Italian word for tomato.
After four “pomodoros” have passed, which is 100 minutes of work time with 15 minutes
of break time, you then take a 15-20 minute break.Every time you finish a pomodoro, you
mark your progress with an “X”, and note the number of times you had the impulse to
pro crastinate . Frequent breaks keep your mind fresh and focused.
According to the official Pomodoro website, the system is easy to use and you will see
results very quickly: “You will probably begin to notice a difference in your work
or study process within a day or two.
True mastery of the technique takes from seven to twenty days of constant use.”
If you have a large and varied to-do list, using the Pomodoro Technique can help you
crank through projects faster by forcing you to adhere to strict timing.
This technique was founded in 1980’s by Francesco Cirillo, who used used a kitchen
timer shaped like a tomato as his personal timer, and hence such a name.
Tip Number 5 is the 2 minute Rule This part originally comes from David Allen’s
bestselling book, Getting Things Done.
It’s surprising how many things we put off that we could get done in two minutes or less.
For example, washing your dishes immediately after your meal, tossing the laundry in the
washing machine, taking out the garbage, cleaning up clutter, sending that email, and so on.
If a task takes less than two minutes to complete, then follow the rule and do it right now.
That saves you the time of writing it down and gets it taken care of.
And if it takes more than 2 mins - schedule it and do it later.
This is a very simple strategy and has proven very effective.
So which of these time management tip will you try to increase your productivity?
Mention it in the comment section and for more life changing positivity, subscribe to
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